In this day and age, businesses don’t have one particular location for all their operations. Growing organizations that have the capital and personnel prefer having multiple offices, so that they are able to attract customers and clients from different regions. However, by having separate offices, you face the conundrum of coming up with a network that will connect all these offices, so that sharing information and communication doesn’t get compromised.
Technology has greatly influenced the way businesses run today, and the landscape is rapidly changing for organizations that are looking to expand their operations. New advancements in technology have helped businesses take advantage of enhanced communication through cloud, remote desktops, and virtual private networks. This has also helped them share files and information without having to incur heavy costs as well.
So, if your business is planning to expand their operations, and is looking for the smartest ways to connect multiple offices, we present five of the best, safe, and cost-efficient measures you can choose:
1. Select a mode of communication
The first step you’ll have to take is regarding the mode of communication you want between all your office locations. In order to connect multiple employees at the same time, you will need to ensure that all the offices should be able to access the same network source. This means you will need to have a centralized location, which will have the necessary infrastructure you need to establish a reliable network, which includes databases and servers.
Companies mainly prefer implementing Wide Area Networks (WANs) in order to connect remote offices, because they can easily connect with Local Area Networks (LANs). However, this option can be a bit expensive, and businesses have found that using Cloud networks is more affordable and suitable. The majority offices now are shifting towards Virtual Private Networks (VPN), instead of dedicated WAN connectivity, because this allows them to secure connections between the organization’s network and the internet.
This also ensures that they are able to secure better connections between sites, and transfer of information also takes place much quicker. The main benefit of VPNs is that they are less expensive, and in order to cut down on broadband costs, this option is mainly preferred by small to medium-sized businesses. Remote desktops are also gaining in popularity, because let applications run smoothly on a remote server, which can be displayed simultaneously.
The network server will host remote applications and files in a secure location, and ensure that the data is protected at all times. In essence it helps businesses control, protect and manage data, irrespective of what devices are being used. Therefore, companies that want to protect and save data, prefer using remote desktops.
2. Consider cloud computing
The second option, you can choose for connecting multiple offices is considering cloud computing, which is something that a lot of businesses prefer. Small to medium sized businesses want to connect multiple offices without incurring too much cost, and cloud computing has proven to be a revelation. Apart from cost savings, it also provides them with the flexibility they crave to share data and information.
Another great benefit of the cloud is that it is able to perform multiple functions simultaneously, and simplifies IT management to a great extent. Cloud computing provides remote data backup tools, workstation management tools, desktop management technology, anti-spam tools, 24/7 remote monitoring, and email archiving tools. They are all maintenance programs, which will update antivirus definitions by themselves, making things a lot easier for businesses.
Businesses also prefer using cloud computing because it facilitates the sharing process, with remote access, and speed of transfer a major benefit. While, the cloud may not be perfect, it is recommended by IT consultants that using cloud-based tools will help connect multiple offices for businesses.
3. Hire an on-site person
There is no secret about the fact that having an on-site technical consultant will ensure that technical hiccups are handled without any delays or major issues. Having such a person ensures that businesses won’t have to worry about technical glitches or major downtime, because they will have an on-site technical expert that will handle the situation.
Larger businesses may need several on-site people, to look after all the technical challenges that come with having a bigger IT infrastructure. Most businesses prefer having dedicated on-site personnel in multiple offices, since it helps achieve a level of consistency in all offices. Even if your organization is using cloud-based tools to manage operations, an on-site technical consultant is still recommended for handling technical glitches and difficulties.
4. Have remote support ready
You must have heard about Murphy’s Law, which states that “Anything that can go wrong; will go wrong”. That is exactly the case with technology, which is why it is necessary that a business has a solid backup plan, in order to ensure that they don’t lose valuable data and records. Technical issues and data losses can occur at anytime, so make sure that you have remote support ready at all times, because it will stop the problem from escalating, and will provide you with an immediate resolution.
If your on-site IT person is unavailable you need to ensure that you have remote support ready, so that you can resolve problems quickly. It is important to have proper systems in place; otherwise you won’t be able to properly handle problems with multiple offices.
5. Be consistent
The number of offices you want to connect with your main office doesn’t matter, what does matter though is that you achieve a level of consistency in all of them. This means that you need to ensure that all offices have proper infrastructure, technology, and support systems. You will not be able to provide great services and products if you’re unable to achieve consistency across all your offices.
This means that you should ensure all offices have the same system, whether it is cloud or remote desktops. This will help you spend less time on solving office problems, and ensure that you can actually spend more time on developing the business. For more details get in touch with Noel Network & PC Services, Inc.